When
Use this card to show in an air booking file something that was arranged outside Galileo — a tour, a transfer, a cruise leg — or to keep a dated line in a file that has no flights left.
Steps
| # | Entry | What it does | Why |
|---|---|---|---|
| 1 | 0TURZZBK1VIE26NOV-CF-55881234 | A passive tour segment in Vienna on 26 November, with the supplier's confirmation number. | The trip is complete in one file; CF- is optional. |
| 2 | 0SURZZAK1VIE26NOV-TRANSFER AIRPORT TO HOTEL | A passive surface segment with free text. | Transfers, trains or ferries booked elsewhere. |
| 3 | RT.T/30NOV*KEEP FOR INVOICE | A retention line on 30 November with a note. | Keeps a dated line in a file whose flights are gone. |
| 4 | *IN | Shows only the non-air segments. | Check them apart from the flights. |
| 5 | XN | Cancels all non-air segments. | Clean up without touching the flights. |
| 6 | LD/ALL/AUX/01NOV*30NOV-D | Lists files with auxiliary segments in November. | Find all files with a tour or transfer that month. |
In these entries ZZ fills the supplier (vendor) position and 1 is the number of people. Segment numbers run together with the flights, so a single auxiliary segment is cancelled like any other: X + its number.
Check it worked
*IN shows the tour or surface segment with its date and text; *I shows it in the itinerary together with the flights.
Traps
- Passive means nothing is booked. These lines only record what you arranged elsewhere. The real booking and its payment are with the supplier.
- An auxiliary segment can take the place of a retention line and carry real information at the same time.
- When all flights are cancelled, the name list date of the file becomes the retention date if a retention line is left (Retrieve a booking file (PNR) by locator, name or flight).
- Some offices add the retention line automatically with a Smartpoint tool; check before typing one by hand.
*IXshows air taxi segments only; for tours and surface segments use*IN.- Hotel and car segments have their own entries and are not covered in this guide.